SHRM Bylaws 2015

Microsoft Word Version: SHRM Bylaws 2015

Temple University Chapter of SHRM

Bylaws

Updated March 2015

Chapter Name:  Temple University, Main Campus

Chapter Number:  5118

ARTICLE I: NAME

  1. This organization shall be known as the Temple University Chapter of the Society for Human Resource Management (SHRM).
  2. Temple University, hereinafter referred to as the Chapter, shall be affiliated with the Society for Human Resource Management, hereinafter referred to as SHRM.

ARTICLE II: OBJECTIVES

  1. To provide Temple University students with the opportunity to gain knowledge and insight into the effective management of personnel in the field of Human Resource Management through affiliation with the Philadelphia Chapter of SHRM and the National SHRM organization.
  2. To promote the exchange of work-related experience of established business professionals with the theoretical academic perspectives of student and faculty members through open forums and information exchanges.
  3. To encourage the acquisition, growth and continuation of our respective careers in Human Resource Management through expanded knowledge, camaraderie, respect and mutual support among chapter members and through our affiliation with national, sponsoring and other student chapters.
  4. To achieve these purposes, there shall be no discrimination in individual membership or chapter affiliations because of race, religion, sex, age, sexual orientation, or national origin.

ARTICLE III: MEMBERSHIP

Any student enrolled in classes at Temple University may become a member of this Chapter. Equal membership privileges will be given to all members of this organization. This Chapter shall not discriminate against any member or potential member in any way

Student wishing to join this organization must become a due-paying student member of the national SHRM the semester they start attending meetings.

 

ARTICLE IV: ORGANIZATION

  1. Chapter Leadership There will be an Executive Council composed of a Student Chapter Advisor, Student Chapter Co-Advisors, President, Vice President of Internal Affairs, Vice President of External Affairs, Treasurer, and Secretary (constituting the Executive Committee). This Council will be the advising and coordinating body responsible to the general membership of the chapter. All officers of this chapter shall be responsible for maintaining the chapter as a formal entity. Officers shall serve as a liaison between this student Chapter and its sponsoring local Chapter, the Philadelphia Chapter of the Society for Human Resource Management.
  2. Optional Officer Positions – Each year, the Executive Council will determine additional officer positions and will create an organization chart of reporting relationships. These positions may include: IT Director, Corporate Relations Director, Student Relations Director, Public Relations Director, and Fundraising Director. Optional officer positions will be created and elected, as needed.

ARTICLE V: EXECUTIVE COUNCIL

  1. Duties and Power. Management of chapter practices, procedures, chapter dues, and activities shall be vested in the Executive Council, which will consist of officers listed in Article IV above and elected from this student organization. This Chapter will decide qualifications of these officers, as necessary. The Executive Council must have nominated an individual for that individual to be elected as an officer and the chapter advisor must approve all nominees for an officer position.
  2. As all members of the Executive Council perform specific administrative functions, all officers are to openly assist each other as needed in the efficient and professional performance of their respective duties.
  3. Officers shall serve as liaisons between the chapter and the Philadelphia chapter of SHRM.
  4. Qualifications. All candidates of the for the Executive Council must be members of the chapter at the time of nomination or appointment and for their complete term of office.  The President must be a current SHRM student member in good standing throughout the duration of his/her term in office.
  5. Elections.  Elections for all positions for a one year term shall be held annually at a time designated by the Executive Committee, but should be held no later than four weeks before the end of the spring semester to allow sufficient time for a smooth transition and sharing of information between outgoing and incoming officers. Student officers, who wish to continue in their current position and run for a second or possibly third term, may do so with the Advisor’s approval.
  6. Elections will be conducted through private ballot. The Advisor and at least one graduating senior chapter member will count the votes.
  7. Mail or electronic ballots can be used for the election of officers provided the Chapter has had at least one in-person meeting that year.
  8. Vacancies. If needed, the Advisor shall fill a vacancy on the Executive Council for the unexpired term with the consent of the Executive Council.
  9. Officer Appointment. In the event that the Executive Council is unable to obtain nominees for all officer positions, the Advisor(s) may interview the remaining members of the general membership and appoint them, with their consent, to positions stated in these bylaws to which the individual will then represent this Chapter accordingly.
  10. Officer Removal. Any officer may be removed from office, with cause, upon an affirmative volte of two-thirds of the entire Executive Council at a duly constituted Executive Council meeting or at the behest of the Advisor.  The officer shall be entitled to a due process hearing prior to any termination action being imposed.
  11. Advisor Selection. The initial chapter advisor shall be approved by SHRM as part of the approval of the charter for this chapter.  If an advisor position becomes vacant, the chair of the HRM department will appoint a new advisor.  The primary advisor must be a member of SHRM (and not just a member of a local SHRM chapter).
  12. Project Proposal. Any proposed project or program shall be brought before the Executive Council, reviewed, and if approved, set up and directed by a committee formed for that specific purpose from the general membership on a voluntary basis. Committees shall coordinate their efforts with those of an appropriate Executive Council member, who will serve in an advisory capacity.

ARTICLE VI: DUTIES AND RESPONSIBILITIES

  1. Executive Council. The responsibilities of each member of the Executive Council shall be as outlined in the position descriptions maintained by the Secretary and distributed by the Council. The position descriptions are subject to change as deemed necessary the President, Advisor, and/or the Executive Council.
  2. Student Chapter Advisor The guidance that the Chapter Advisor provides is the primary element in establishment and continuity of the student group. The Advisor’s understanding of the human resource field and recognition of benefits of participation in an established professional community guides his or her actions.

A general interest and enthusiasm for the students’ efforts and activities and attendance at planned events are important contributions that the Advisor makes throughout the year.  The Advisor serves as the primary contact for SHRM headquarters, receives chapter materials for distribution to officers, advises Chapter officers on the formation and implantation of the Chapter’s goals, objectives and programs and ensures that the Chapter understands the role of SHRM as a professional organization.

  1. Student Chapter Co-Advisor (Optional). The chapter may have a non-faculty Co-Advisor who is an experienced HR professional, a member of SHRM, and preferable with SPHR certification.  When possible, Temple University’s Department of Human Resources will appoint the Co-Advisor with the advice and consent of the HRM Chair and the Advisor.   The Chair may also appoint a deputy advisor, generally an adjunct professor in the HRM department.
  2.  President will serve as the chapter chief executive officer. Establishes chapter goals and objectives, works with Faculty Advisor, Deputy Advisor, and other officers to accomplish them; presides and sets agendas for all meetings; oversees committees and chapter functions, works closely with each officer; serves as a liaison between national, regional, and student SHRM chapter; work with other parties and organizations in the Fox School of Business. The President is responsible for annual reports, succession planning and assisting in banquet planning. He/she will serve as a member of Fox’s Business College council and will attend all required meetings. The president will maintain and monitor all communication internally (Advisors, Officers, Members, Faculty) and externally (SPO’s, SHRM Chapters, Professionals/Organizations, Partnerships).
  3.  VP of Internal Affairs will be responsible for overseeing and approving all that goes on the website, Facebook page, and twitter page. Additional duties will revolve around communicating within the organization and outside of the organization through brochures, flyers, flat screens in Alter etc. Also, this person will be in charge of class capture for website and e-portfolio/point information for HR Department. They will be responsible for the IT Director, Public Relations Director, Secretary, and E-Portfolio committee. The VP of Internal Affairs will be responsible for collaborating with the President/Advisors/HRM Chair to create, select, and send a team to SHRM’s annual case competition.
  4.  VP of External Affairs will be responsible for organizing and implementing all of SHRM’s programs. This person promotes an active relationship with Philly SHRM. Also, this person encourages SHRM members to attend at least one internal/external workshop per month, including Philly SHRM events and other Philadelphia workshops, etc. This would include speakers, workshops, social events (including banquet) and community service events. He/she organizes corporate visits for SHRM members to attend in order to meet merit award requirements.  VP of Programming would be responsible for Corporate Relations Director (CSPD), Student Relations Director (who is also responsible for the banquet) and Community Relations Director. He/she will meet once a week with Corporate Relations Director (CSPD), Student Relations Director and Community Relations Director outside of weekly officer meetings.
  5.  Treasurer will be responsible for member recruitment and engagement, as well as, setting budgets, monitoring SHRM’s overall finances, planning fundraisers etc. He/she is responsible for collecting, tracking, and depositing member dues, maintaining records of all transactions via excel document, and monitoring monthly spending. He/she must also work with David Kaiser and Business College Council’s VP of Internal Relations for funding, and while also working with the President and Advisors to develop budgets. He/she will work closely with banquet planners to budget costs and promote sponsorship. This person is responsible for managing the finance team, which will perform the following functions: brainstorm fundraising ideas, design flyers and communicate fundraisers, and involve all the SHRM members. He/she will be responsible for the Fundraising Director and a Public Relations Director (for the creation of flyers).
  6. Secretary will be responsible for taking meeting minutes for officer and general body meeting, creating and distributing attendance sheets during meetings, and forwarding a copy of attendance to professors for extra credit. He/she sends the minutes and other information to VP of Internal Affairs to post to the website. Also, the Secretary compiles all necessary information for the Merit Award application and advises the Chapter on ways to better reach Merit Award goals. He/she creates, handouts, collects, and document speakers’ evaluations and gives an overall rating (in collaboration with the Corporate Relations Director).
  7.  Other positions may be necessary depending on the needs of the chapter as well as the availability of students for those roles.  The current positions are listed below.
  8. Community Relations Director will be responsible for developing relationships with local community partners and plan volunteer events. The Community Relations Director will also be responsible for committing the Chapter to at least one large community relationship project/year such as tutoring, AIDS Walk, Relay for Life,  and following through on coordinating this for our members. Responsible for managing the Community Service team, which will perform the following functions: brainstorm ideas, promote community service events, and represent SHRM at such activities such as Blood Drive and Can Food Drive. In addition, he/she will communicate with Ambler SHRM representatives about upcoming events in order to maintain a strong relationship. In the addition, he or she works closely with the VP of Programming. He/she is responsible for maintaining a relationship with Michael Robinson, Director of Community Outreach and help assisting CommUniversity, mock interview and resume critique.
  9. Student Relations Director will be responsible for the planning of social events for Chapter members at least once a month in order to bring members together on a more personal level and maintain member engagement. He/she is responsible for managing the SRC team, which will perform the following functions: work with Finance team to plan fundraisers, and represent the Chapter at such activities as spring fling and Temple fest. In addition, the Student Relations Director is in charge of planning the annual Chapter banquet. Tasks include, but are not limited to, selecting the venue, working with the IT Director for designing the invitations and sponsor flyer, sending out the invitations to faculty, staff, alumni and guest speakers, selecting the menu, and selecting/ordering the giveaways.
  10. Corporate Relations Director/ CSPD Liaison will be responsible for communicating and scheduling speakers for general Chapter meetings. He/she is responsible for brainstorming topics, sending confirmation letters two weeks prior to visit, and sending a reminder with directions and other relevant information. He/she will welcome the speakers as they arrive to their scheduled meetings. He/she will send out paper or electronic thank you letters within 48 hours and keep in contact with professionals in the HR field. Also, he/she will send out thank you notes to all speakers. This person is also responsible for maintaining relationship with CSPD office and informing members of activities/opportunities from the CSPD office (i.e. internships, jobs, professional development).
  11. Public Relations Director will be responsible for creating and distributing monthly newsletters and creating and posting a flyer with weekly meeting information. The Public Relations Director is also responsible for sending out weekly emails on Sunday night/Monday morning about Wednesday’s General Body Meeting and upcoming events. He/she will assist with marketing the Chapter through print sources (i.e. poster boards, brochures, pamphlets, etc.).
  12. IT Director will be responsible for updating and maintaining the tushrm.org site. He/she is also responsible for updating website announcements on a weekly basis, posting newsletters from the Communications Director and assisting with the redesign of the website.  This person will work closely with other officers to develop plasma screens messages about the Chapter. He/she updates the Facebook, Twitter, and Instagram accounts. He/she is also part of the E-portfolio committee where we assist HR majors in either creating and/or transferring their E-portfolio to the HRM E-Portfolio database. He/She is also responsible for posting the weekly emails that are sent by the Public Relations Director into the tusshrm.org website every Monday morning. He/She is responsible for changing the passwords to all accounts at the end of every semester and he/she is responsible for updating officer’s picture at the beginning of the semester as well as the officer’s office hours for the semester.
  13. Fundraising Director will be in charge of planning fundraising events.He/she will be responsible for performing the following functions: brainstorming ideas , getting supplies as needed, coordinating volunteers, reserving tables and informing the PR Director and the VP of Communications to ensure messages regarding the event are sent out to all SHRM members. In addition, he/she will be responsible for working with the treasurer to plan the logistics for the fundraisers. He/She will work closely with the Public Relations Director and IT Director to design flyers for fundraising events to promote awareness for the chapter among students.
  14. 7. Research Director will be responsible for collecting and disseminating HR-related research and knowledge to our members. These can include, but are not limited to, articles published by national SHRM, articles in HR or business publications, press releases from specific organizations, and any other scholarly works related to human resources. He/she will also provide an “interview question of the week” that will be distributed to members and discussed during general body meetings. The Research Director will work with the PR Director and the Vice President of Internal Affairs to ensure that the articles are communicated to all student members. This position will report directly to the VP of Internal Affairs.

ARTICLE VII: MEETINGS

  1. Notice of Meetings. Notice of the time and place of each meeting shall be posted on the website and Facebook and emailed to each member not less than seven (7) or more than fourteen (14) days before the meeting.
  2. Quorum. Members holding one-tenth of the votes entitled to be cast, represented in person or by conference call, shall constitute a quorum.  Such quorum may, by majority vote of the members present, transact any business that may properly be brought before the meeting, except as otherwise indicated by these bylaws.  A meeting may be adjoined or recessed by majority vote of the members present whether or not a quorum is present.
  3. Meeting Chair At all meetings of the members, the President, or if absent, the Vice President, shall preside as Chair. In the absence of said officers, the Chair shall be elected by a majority of the members present.  Every Officer will be provided an opportunity to present at a membership meeting.D. Voting.  Every regular member of the Chapter in good standing shall be entitled to one vote on any matter of the chapter’s business to be acted upon by vote of the membership.

 

 

ARTICLE VIII: FINANCES

If necessary, Chapter dues will be required of all Chapter members.  This is in addition to the dues paid to SHRM for student membership.  The Chapter member dues amount will be proposed and voted on the Executive Council, provided that the Chapter Advisor(s) have reviewed and approved such dues amount.

ARTICLE IX: PARLIAMENTARY PROCEDURE

Robert’s Rules of Order shall govern all parliamentary procedure unless otherwise specified.

ARTICLE X:  STARTEMENT OF ETHICS

The Chapter adopts SHRM’s Code of Ethical and Professional Standards in Human Resource Management for members of the Chapter in order to promote and maintain the highest standards among members.  Each member shall honor, respect and support the purposes of this Chapter and of SHRM.

The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Executive Council.  No member shall actively solicit business from any other member at Chapter meetings without the approval of the Executive Council.

ARTICLE XI: AMENDMENTS

The Bylaws of this Chapter may be amended, at any time, by a majority vote of all voting members, provided that no such amendment shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of SHRM and not in conflict with SHRM bylaws.  Any motion to amend the bylaws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.  The officers of the Executive Committee shall be responsible for notifying all members of any upcoming amendment proposal and vote.  The membership shall be notified at least two weeks prior to any amendment-voting meeting. The Advisor(s) will be required to attend and supervise any/all of these meetings.

ARTICLE XII:  CHAPTER DISOLUTION

In the event of the Chapter’s dissolution, the remaining monies in the treasury, after Chapter expenses have been paid, will be contributed to an organization decided upon by the Executive Council or the Advisor at the time of dissolution (e.g. the SHRM Foundation, another student chapter, an HR degree program, or other such organization or charity with purposes consistent with those of the Chapter).

 

ARTICLE XII:  WITHDRAWAL OF AFFLIATED CHAPTER STATUS

The President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors may withdraw affiliated chapter status upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM.  Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide SHRM with a written response to such a proposal within a thirty (30) day period.  In addition, when the Chapter fails to maintain the required affiliation standards as set forth by SHRM, it is subject to immediate disaffiliation by SHRM.

Disaffiliation indicates that this organization’s status as a SHRM chapter has been discontinued completely.  All privileges provided to an affiliated student chapter are forfeited.  Disaffiliation is permanent, except that an organization may be permitted to re-apply for a new student chapter after a period of time no less than one year from the date of the disaffiliation.

 

Ratified by the Membership of the Temple University Student Chapter of SHRM and signed by:

Student Chapter Advisor Signature ________________________________________

Student Chapter Advisor Printed Name _____________________________________

                                                                        Date _____________________________

 

Student Chapter President Signature ________________________________________

Student Chapter President Printed Name _____________________________________

                                                                        Date _____________________________

 

 

Approved by:

SHRM President/CEO or President/CEO Designee Signature ______________________

SHRM President/CEO or President/CEO Designee Printed Name

Date _____________________________

NOTE:  These bylaws are not effective until approved and signed by SHRM CEO or designee.